Privacy Policy

WHO WE ARE

“We”, “us” or “our” means EIT KIC Urban Mobility S.L. We act as controller for the personal data we gather through your use of our website: https://www. urbanmobilitycourses.eu (hereinafter: “Website”). EIT KIC Urban Mobility is duly registered under the laws of Spain under company number B67513630, having its registered office address at Torres Glòries, Diagonal 211 Barcelona (08018).

This Privacy Policy is solely intended to provide you with information in relation to the processing of personal data through your use of the Website. For our privacy practices in relation to our services, we refer you to the agreement as may be concluded between us.

We have developed this Privacy Policy because your privacy is very important to us. This Privacy Policy sets out how we collect, disclose, transfer and use (“process”) the personal data that you share with us, and which rights you have. Please take a moment to read through this Privacy Policy.

If you have any questions, concerns or complaints regarding to this Privacy Policy, to the processing of your personal data or if you wish to submit a request to exercise your rights as set out in article 4 of this Privacy Policy, you can contact us:

Via e-mail: [email protected], with subject matter ‘Privacy Policy Website’

This Privacy Policy was revised last on June/2023.

HOW WE USE AND COLLECT YOUR PERSONAL DATA

Personal data is defined as any information relating to an identified or identifiable natural person. Identifiable refers to identifiers such as name, identification number, location, data, etc., that can be used to directly or indirectly identify a natural person.

The personal data we collect, is collected and used for the purposes as listed hereunder:

(a) In the event you use the contact form on our Websites you can send us a message, and we will use your personal data in order to reply to your query or complaint, via e-mail;

(b) In the event you register for our Newsletter, your e-mail address will be used in order to send you our newsletters and occasional e-mails about our activities and services which may include information about new courses, webinars, invites to other events, news, etc.

(c) Third-party products and services: you may also receive special promotions plans, memberships, or services including offerings of third-party products and services only with your prior consent. Your personal data will be shared with third-parties with the purpose of performing contractual obligations, legitimate interests or other purposes with your prior consent.

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to manage your registration.

However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions.

For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers.

Certain providers may be located in or have facilities that are located in a different jurisdiction than either you or us. If you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.

Once you leave our course website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our website’s Terms of Service.

We will report to third party funders in order to report on information on specific activities funded or potentially to be funded by the relevant grants and personal data associated with the activities. Whenever possible, we will use anonymized information for reporting purposes. However, it is possible that EIT, funders and/or auditors acting on behalf of our funders will request personal information to monitor or verify our activities. We may make suggestions and recommendations to you and other users of our Website and associated platforms about services or synergies that may interest you or them.

(d) We process your personal data for the purpose of supporting the Website, enhancing your user experience, which includes ensuring the security, availability, performance, capacity and health of the Website.

(e) We process your personal data to enforce or exercise any rights that are available to us based on the applicable law, such as use for the establishment, exercise or defence of legal claims.

(f) We process your personal data to fulfil our obligations as set out by the applicable law.

The following categories of personal data will be processed by us for the purposes as listed above:

(a) Contact data: in the event you make use of the contact form, you will be asked to provide us with your name, surname, and your e-mail address. We will also process any personal data that you choose to put in the designated blank field (please do not provide us with any sensitive information, such as health information, information pertaining to criminal convictions, or credit card/account numbers).

(b) Newsletter and communications of interest: we will also process your e-mail address if you register for our newsletter..

(c) Usage data: We collect personal data regarding your activities on our Website, such as: IP address, device ID and type, referral source, language settings, browser type, operating system, geographical location, length of visit, page views, or information about the timing, frequency and pattern of your service use. This information may be aggregated and used to help us provide more useful information regarding the use of our Website. In the event the usage data is completely anonymized (and can therefore not be traced back to you as an individual), this will not be considered personal data for the purpose of this Privacy Policy. This is personal data that is automatically collected through your use of the Website.

(d) Transaction data: We collect personal data relating to transactions that you make through the Websites, including your contact data, payment information and the goods and/or services purchased. This is personal data provided directly by you.

The legal basis for the processing of your personal data:

When we contact you, you submit your registration, the legal basis is your consent.
If you purchase certificates, the legal basis is the legal relationship established.
We have the legitimate interest to provide you with better Website services and to enforce or exercise any rights that are available to us based on the applicable law, such as use for the establishment, exercise or defence of legal claims.
In addition, we have the legitimate interest to send you occasional e-mails about our activities and services which may include invites to other courses, webinars, news, Newsletter, etc., only if you are already a customer of us or partners of our community. You have the right to opt out of receiving these communications at any time. This will, however, not affect the lawfulness of any processing done prior to the withdrawal of your consent. If you are not a customer or a partner of our community, we will only send you these communications with your prior consent which you can revoke at any time. Also, third parties will send you commercial communications only if you have given your express consent to do so.
To fulfil our obligations as set out by the applicable law being the legal basis the compliance with a legal obligation.

RETENTION OF YOUR DATA AND DELETION

Your personal data, will be stored to fulfil the purpose for which the data are processed only during the s. In the event you withdraw your consent or you object to our use of your personal data, and such objection is successful, we will remove your personal data from our databases. Please note that we will process the personal data necessary to ensure your request.

The foregoing will, however, not prevent us from retaining, properly blocked, any personal data if this is necessary to comply with our legal obligations, in order to file a legal claim or defend ourselves against a legal claim, or for evidential purposes.

YOUR RIGHTS

This article lists your principal rights under General Data Protection Regulation. We have tried to summarize them for you in a clear and legible way.

To exercise any of your rights, please send us a written request in accordance with article 1 of this Privacy Policy. We will respond to your request without undue delay, but in any event within one month of the receipt of the request. In the event of an extension of the term to respond or in the event we do not take action on your request, we will notify you.

The right to access: You have the right to confirmation as to whether or not we process your personal data and, in the event we do so, you have the right to access such personal data, together with certain additional information that you also find listed in this Privacy Policy.

You have the right to receive from us a copy of your personal data we have in our possession, provided that this does not adversely affect the rights and freedoms of others. The first copy will be provided free of charge, but we reserve the right to charge a reasonable fee if you request further copies.

The right to rectification: If the personal data we hold about you is inaccurate or incomplete, you have the right to have this information rectified or, taking into account the purposes of the processing, completed.

The right to erasure (right to be forgotten): In some circumstances, you have the right to the erasure of your personal data without undue delay. Those circumstances include:

(a) The personal data are no longer needed in relation to the purposes for which they were collected or otherwise processed;

(b) You withdraw your consent, and no other lawful ground exists;

(d) Erasure is necessary for compliance with EU law.

There are certain exclusions to the right to erasure. Those exclusions include where processing is necessary,

(a) for exercising the right of freedom of expression and information;

(b) for compliance with a legal obligation; or,

The right to restrict processing: You have the right to restrict the processing of your personal data (meaning that the personal data may only be stored by us and may only be used for limited purposes), if:

(a) You contest the accuracy of the personal data (and only for as long as it takes to verify that accuracy);

(b) The processing is unlawful and you request restriction (as opposed to exercising the right to erasure);

(c) We no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; or,

(d) You have objected to processing, pending the verification of that objection.

In addition to our right to store your personal data, we may still otherwise process it but only:

(a) with your consent;

(b) for the establishment, exercise or defence of legal claims;

(d) for reasons of important public interest.

We will inform you before we lift the restriction of processing.

The right to data portability: To the extent that the legal basis for our processing of your personal data is consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

You also have the right to have your personal data transferred directly to another company, if this is technically possible, and/or to store your personal data for further personal use on a private device.

The right to object to processing: You have the right to object to the processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for:

(a) The performance of a task carried out in the public interest or in the exercise of any official authority vested in us;

(b) The purposes of the legitimate interests pursued by us or by a third party.

If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

The right to complain to a supervisory authority: If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement addressing your claim to the correspondent Supervisory Authority which you can find here.

PROVIDING YOUR PERSONAL DATA TO OTHERS

We may disclose your personal data in the event such disclosure is required or necessary to fulfil a legal obligation Your personal data may be shared with EIT for reporting purposes and only with your expressed consent.

We may also disclose personal data to protect your vital interests or the vital interest of another natural person. We also disclose your personal data to third-party applications, websites and services (“Third-Party Services”).

We are not responsible for the use of your personal data by such social media service provider and Third-Party Services. In such case, the social media service provider/Third Party Services will act as controller.

INTERNATIONAL TRANSFERS

We will ensure that any transfer of personal data to countries outside of the European Economic Area will take place pursuant to the appropriate safeguards.

COOKIES

We collect cookies or similar tracking technologies. This means information that our website’s server transfers to your computer. This information can be used to track your session on our website. Cookies may also be used to customize our website content for you as an individual. If you are using one of the common Internet web browsers, you can set up your browser to either let you know when you receive a cookie or to deny cookie access to your computer.

AMENDMENTS TO THE PRIVACY POLICY

From time to time, we have the right to modify this Privacy Policy. You will always be able to consult the most recent version of the Privacy Policy on the Website.